Connect your Google Calendar to OptiMantra to enhance visibility between platforms. Easily select which Google calendars to display, customize calendar colors, and manage appointment syncing and availability. Advanced settings also ensure HIPAA compliance and control over online booking availability based on your Google Calendar events. Please note only 1 GCAL or Outlook calendar can be connected: Connect your Outlook Calendar to OptiMantra.
Connect your Google Calendar to OptiMantra
In Settings > Scheduling > Provider Calendar select "Connect a Google Account" and log into your clinic or personal Gmail account. Once logged in, return to the Provider Calendar Settings and select the "Advanced Settings" button to choose which calendars you would like to be viewable in OptiMantra. You can also choose a specific color for your Google Calendar to display.
Additionally, you are able to choose from several advanced settings:
- Display Google appointments in OptiMantra - Select this option if you would like your Google Calendar to display your OptiMantra appointments.
-
Block online booking using Google appointments- Select this option to have your Google Calendar meetings block your availability for online booking.
- If choosing this option please keep in mind that Google Calendar all day events will also block your full day's availability for OptiMantra.
- Send minimum information to Google Calendar - Please select this option to ensure your appointments are sent to google in a HIPPA compliant manner without displaying PHI.
Sharing your Google Calendar
In Advanced Settings you have the ability to choose if you would like staff to be able to view your google calendar schedule. If you choose to do so, you can also show the real calendar titles or if left unchecked it will just show a block.
If you choose not to share the calendar with your staff, we recommend having your staff use the "Find Availability" feature to book your appointments. This can be found on the Scheduling home page by selecting "More" > Find Availability, and will allow for staff to quickly find the next available slot for a service for a provider based on their online booking availability.